VacTrack

Admin Portal

STAGING

Manager Login

Enter your 4-digit PIN to unlock

Today / Office
Cmd K
Crew Help / Blockers · 0
Dispatch Calendar
Usage Today
Activity
Payroll Review
Fix missing time, check CA overtime, approve clean shifts, then export a payroll CSV.
Focus Day
Today
0
Day Hrs
0
Missing clock-out
0
Pending
0
Approved

Day Review

Open a row only when the time, site proof, or approval needs attention.

All
Open
Pending
Approved
Payroll

Export QuickBooks CSV

QuickBooks-style time activity file

Export Break Evidence

Meal/rest review CSV

People

Crew access and client contacts that make tickets faster to dispatch.

Tickets
Messages

Internal crew inbox and project chats. This is not a customer-send lane.

Inbox
0 chats
Select a chat
Open a crew or project thread to read and respond.

Messages

Select a chat
Open a crew or project thread to read and respond.
Photo Gallery
Today’s field proof and manager uploads.
0 photos

Draft Review

Review completed tickets before billing.

Choose a service ticket to build the draft packet.
Packet details

Manager Settings

Quick jump

Notifications

Quick View

Tools

Messages

Crew and office chat.

Photos

Job proof gallery.

Review

Closeout and billing prep.

Settings

Account, setup, backups.

Add Shift

Add Employee

Add Employee

Add Ticket

Add Client

Client Profile

Contact

?
Defaults Used to auto-fill tickets
Billing Optional office defaults
Rates Overrides for this client
Company defaults fill this list. Role labor includes 1.5x and 2x. Trucks and usage use one bill rate. Custom rows stay client-only unless added later to Dispatch Catalog.

Crew Detail

Crew Today

Labor Today

Daily Setup

Service Ticket

Edit Ticket

Draft Review

Shift Detail

Schedule Detail

Job Log

Office Packet

Add Field Photo

Choose how you want to add the photo

You can add a note and mark up the photo before it lands in the job log.

Field Cost Review

Photo

Daily Report

Staging Setup Check

Report Bug

Estimate

Email Preview

Internal only for now. No customer email is sent.

This sends a preview email to the manager/internal allowlist only.

Setup Wizard

Company setup

Company, manager, work mode.

Waiting

Logo

No logo uploaded yet.

Manager login

PIN and OTP.

Waiting

Authenticator Secret

Not enabled

Crew onboarding

Add crew and portal access.

Waiting

Service ticket setup

Add live ticket templates.

Waiting

Usage catalog

Equipment, disposal, water, proof items.

Waiting

Edit Catalog Row

Confirm Action

Are you sure?