VacTrack

Crew Portal

Clock In
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STAGING
Offline modeField notes and proof will queue until service returns.
Employee App
Sign in to your portal
Use your employee login on your own phone. Shared kiosk mode is backup only.
Personal Phone
Employee portalUse the login your manager gave you. If it stops working, ask the manager to reset access.
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Today's Tickets
Weekly Goal
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Today
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Week
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Month
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Breaks
Estimated Earnings
$0
Today
$0
Week
$0
Period
Up Next
Time
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Worked
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CA Daily OT
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Weekly OT
Shift History
Current Ticket

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GPS proof
Next Step
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More job detailsProof, usage, photos, notes
Hydrovac Closeout
Field ticket proof
Photos, usage/disposal, notes if needed, and finish status. This does not send a customer invoice.
0/0
Done
Usage Logged · 0
Today's Photos · 0
Notes
Project Management

Tickets, crews, trucks

PM can create tickets, assign crew, set trucks, and start estimates.

0Active
0Blocked
0Crew
Truck / Unit Board
Messages
Time Off
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Personal Info
Profile Photo
Earnings History
Certifications
Portal Settings
App Settings
Utility Blue
Safety Orange
High-Vis
Data

Export your shift data for personal records.

Log Usage

Save truck time, water, slurry, dump, standby, or other field usage to this ticket.

Usage setup
What got logged?
Custom usage line

Add Note

Job Notes
Personal
Job notes sync to the shared work record.

Hydrovac Closeout

Saved to the shared job log. Manager packet review ready only after office review.

Proof exception / blocked reason
Blocked notes go to manager review and do not mark the ticket complete.

Add Photo

Choose how you want to add the photo

GPS proof attaches if the browser allows location.

Job Log

Shared log for this jobsite

My Jobs

Today, tomorrow, and upcoming tickets assigned to you.

My Day

Clock-in and jobsite timeline for today.

Need Help

Tell the manager what is blocking the ticket.

This writes to the job log and flags the manager. Use it for job-stopping issues, not normal notes.

Switch Ticket

Assigned Ticket

Log Field Usage

Check the proof pieces that should travel with this field-cost line.

Shift Detail

Time

Tickets

PM board for today, upcoming, blocked, and completed tickets.

Ticket

New Ticket

Estimate

Email Preview

Internal only for now. No customer email is sent.

This sends a preview email to the manager/internal allowlist only.

Employee Portal

Use your company-provided employee login.

Reset Password

If the account is active, a reset link will be sent. For safety, requests are limited.

Messages

Team Chats

Time Off

Request Time Off
PTO Balance
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Available
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Used
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Pending
My Requests

Account

Notifications

Photo